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Frequently Asked Questions

Can't find the answer to your questions? Contact APHA.

General:

Where will the Annual Meeting and Expo be held?

Annual Meeting activities will be held at the Minneapolis Convention Center (1301 2nd Ave. S.) and the Hilton Minneapolis (1001 S. Marquette Ave.).

What is the expected meeting attendance?

Approximately 13,000 people attended the Annual Meeting in 2023.

What is the format of the Annual Meeting and Expo?

The Annual Meeting will be held in person. We are planning a format that will deliver four days of onsite experiences designed for attendees to engage, collaborate and grow. Presenters are required to be onsite in Minneapolis.

If you can’t physically join us in Minneapolis, we hope you participate in our Digital Meeting, with live access to 14 key sessions and on-demand recordings of all scientific sessions.

What is APHA’s health and safety policy?

APHA is not requiring vaccination verification or masking to attend the 2024 Annual Meeting. However, we ask participants to take the necessary precautions for attending an event, including staying up to date with recommended adult vaccinations, wearing a mask, minimizing face touching and frequently washing hands.

How can I get a certificate of attendance?

You can print your own certificate of attendance after the meeting, from a link on the annual meeting web page.

You will need to enter your registration ID number from your confirmation letter and your last name in order to generate the certificate.

Does APHA offer volunteer opportunities at the Annual Meeting?

We offer limited opportunities to volunteer at the Annual Meeting. For more information, contact annualmeeting@apha.org.

Are CE credits available for attending the Annual Meeting?

Yes, you can register for and earn up to 20.5 credit hours for attending sessions at the Annual Meeting. Your first discipline is included with your in-person meeting registration and additional disciplines are $10 each. Credits can be earned in the following CE types: Certified in Public Health, Health Education CHES, Nursing, Veterinary, CME (for DO or MD); OP for other health professionals. Visit Continuing Education at the Annual Meeting for more information.

Will sessions be recorded?

APHA is hosting a digital version of APHA 2024 that includes recordings of the oral scientific sessions. Learn more about the Digital Meeting.

 

Who should I contact if I have questions?

APHA Staff are here to help. See a list of contacts.

For registration changes, cancellations or updates, contact apharegistration@spargoinc.com.


     

Registration:

Does APHA have scholarships or financial support for attendees?

APHA member groups have a limited number of scholarships available. Learn more.

How do I register for APHA's Annual Meeting?

Registration opened on June 4. You can register online and pay by credit card and check. 

(Yes, you can register online even if you are paying by check. Your registration will be considered complete once the check is received.)

How do I pay by check?

Follow the online registration process. Once you get to the payment options, select “pay by check.” Your registration will NOT be considered complete until the check payment is received, processed and posted to your registration record as paid.

I am presenting. Do I need to register?

Yes, as a presenter you must be an APHA member and register for the Annual Meeting. You can do both at the same time through the online registration process.

You may register for the full meeting or for the day of your presentation.

Do APHA members receive discounts on registration?

Yes, APHA members receive reduced rates for all APHA events. See Annual Meeting registration rates, and learn more about member benefits.

What if I become a member of APHA after I have registered as non-member?

Contact APHA and after verification from the Membership department, the proper adjustment will be made to your record and a refund will be issued.

Does the media need to register to cover the meeting?
Yes, registration is complimentary for qualified media. Learn more
Why have I not received a registration confirmation?

An email confirmation is sent immediately following the completion of online registration. If you have not received a confirmation, first check your spam or junk mail folder for an email from apharegistration@spargoinc.com.

If you still cannot find your confirmation, contact annualmeeting@apha.org.

How do I make a correction or change on my registration?

Log in to your registration record online to make changes. Please allow up to four business days for a new confirmation to be sent. 

You can also email annualmeeting@apha.org.


How do I change the email address associated with my registration?

Contact annualmeeting@apha.org with your request. Please allow up to four business days for a new confirmation to be sent.

How do I cancel or transfer my registration?

Cancellation requests must be submitted in writing on or before Thursday, Sept. 25, 2024, to receive a partial refund. Email cancellation requests to annualmeeting@apha.org.

  • A $100 administrative fee will be deducted from all cancellation refunds ($55 for students, discounted members and guest) plus an additional $75 fee for each Learning Institute.
  • If canceling because your visa application was denied, provide documentation to APHA by Sept. 25, 2024, and you will receive a full refund. 
  • Approved refunds will be processed after the meeting.
  • Additional Exhibitor Booth Personnel registrations cannot be canceled and are non-refundable.
  • Cancellation requests received after Sept. 25, 2024, will not be honored.
  • Refunds will not be given for no-shows/non-participants.

To transfer your registration to another individual, email annualmeeting@apha.org.

How do I request a letter of invitation for a visa?

Letters of invitation can be generated through the registration system using your registration ID.

Note: In the event that a visa application is denied, please provide documentation to APHA at annualmeeting@apha.org confirming the denial. APHA will refund the registration fees in full upon receipt of documentation. After the Sept. 25, 2024 cancellation deadline, no refunds will be issued.

Are meals included in the cost of registration?

No meals are included in the Annual Meeting registration. You may purchase tickets for several ticketed lunch events at an additional cost.

Can I participate in the business meetings even if I’m not in Minneapolis?

No, you must be registered for the Annual Meeting to attend any in-person events.

Can I register for the Public Health Expo only?

No, Annual Meeting registration includes access to the Expo, but you cannot purchase Expo-only registration.

If I attend the Annual Meeting in Minneapolis, do I need a separate registration to watch the digital version of the meeting?

No, registration for APHA 2024 includes the in-person meeting in Minneapolis and access to everything happening during the digital version of the meeting.

How do I get my name badge?

If you register and complete payment by Sept. 18, 2024, you will receive your badge in the mail.

If you register after Sept. 18, 2024, you can pick up your badge onsite at the meeting.

Can my family attend the Annual Meeting and Expo?

Supervised children 16 and younger can attend for free and are welcome in all areas of the Annual Meeting during open times. However, if children begin to make noise during scientific sessions, it’s critical that parents remove them from the room immediately so as not to disturb the session. Children are not permitted in the Expo Hall during set-up and tear-down. Children must follow the health and safety policies to remain at the meeting.

Presenters are allowed to have one spouse or parent attend their session for $30. This can be added during the registration process. If you would like your spouse to accompany you to multiple sessions and events they must be registered for the Annual Meeting.

Can I register a guest?

APHA does not offer a full guest registration. Presenters are allowed to have one spouse or parent attend their specific session for $30. This can be added during the registration process. If you would like your guest to accompany you to multiple sessions, events or the exhibit hall, they must register for the full meeting or one-day registration (available after Sept. 16).

How do I select the sessions I want to attend?
All Annual Meeting sessions are first come, first served. We suggest arriving to sessions 15 minutes early to get a seat.
How do I register for one day only?
One-day registrations are available after Sept. 16 in the online registration system.
     

Housing and Travel:

How do I make hotel reservations?

Attendees must make their reservation through Spargo, APHA’s official housing services partner. Your support helps APHA avoid financial penalties and keeps registration fees in line for future meetings.

Can I pay for my entire hotel stay upfront? I have funds that I need to use before July 1.

Yes, contact APHA Housing Services directly at 866-871-5085. If you are paying by check, you will need to make the check payable to the hotel where your reservation is held.

I am a government employee. Which hotels offer the government rate?

Unfortunately, government rates are not available at any of the APHA hotels. However, there are usually a few hotels in the block with rates at or near the government rate. Be aware that the lower cost hotels are always the first to be filled up. For assistance, contact APHA Housing Services directly at 866-871-5085.

Will there be shuttle service to the convention center?

APHA provides complimentary shuttle service between meeting hotels and the convention center, only for hotels that are more than one mile from the center.The schedule will be available in July.

How do I request a letter of invitation for visa?

For international attendees who require a visa to attend, a letter of invitation is often required.

Once you register, you can automatically generate an official letter of invitation through the registration system.

     

Presenters:

Is there an online program where my session is listed?

Yes, you can search your name or title in the online program.

I can no longer attend to present at the meeting, but I would like to ask my co-author to present. How do I change the speaker?

You can change the presenting author in your Speakers’ Corner.

How can I update my author list?

You can edit your author list in your Speakers’ Corner.

When will I receive an update on my abstract status?
  1. General abstract notification emails will be sent on June 4, 2024. If you did not receive an email and it is not in your spam, send an email to annualmeetingprogram@apha.org.
  2. Late breaker notification emails will be sent by Aug. 28.
  3. Waitlisted abstract notification emails will be sent by Aug. 23. If you have not heard about your abstract, please contact the program planner for more details.
Why was my abstract declined? Can you provide feedback?

Contact the program planner (PDF) of the Section for details.

Can I present virtually?

No, all presenters (poster, oral and roundtable) must present in person in Minneapolis this year. There are no virtual options for presenters.

How do I make corrections to my abstract?

You cannot change your abstract content once the submission deadline has passed. However, minor corrections (i.e. spelling errors, etc.) can be made by APHA staff. Email us to make a correction.

How much time do I have for my oral presentation?

You will have 15 minutes for your presentation. Oral presentations are scheduled in 90-minute sessions. Each presenter will have 15 minutes to present. The session will consist of 4-5 presentations followed by a Q&A session at the end.

I can’t present on this date, can I reschedule my presentation for another day?
Contact the program planner (PDF) of the section to see if there is space available in another session. If there is no space, you will need to either withdraw your abstract or ask the program chair to waitlist your abstract.
Can I change the format of my presentation (oral, poster, roundtable)?
There may not be space available in a different session format at this time. Contact the program planner (PDF) of the Section to see if there is any space available in a different format.
Do I have to create a digital poster presentation?
You do not have to submit a digital version of the poster before the meeting. Onsite printing services will be available. We will post additional details about this service on our web site soon. See poster guidelines.
Can my co-author(s) present?

Only one presenter per abstract is allowed to present. Your co-author(s) can join you for the Q&A portion of the session and help answer questions, but all co-authors must be registered for the meeting. 

How do I upload my PowerPoint presentation in advance of the meeting?

Upload your PPT file in your Speakers’ Corner. We will send presenters instructions on how to upload their PowerPoint presentations early October.
The deadline to upload your presentation is Oct. 21.

How do I register for the meeting?

Presenters must be a member of APHA and register for the meeting. There is no discounted registration rate for presenters.

Registration Steps:

  1. Go to our registration page
  2. Click the Register Now button.
  3. Follow the first step to become a member or renew your membership. 
  4. Once membership is complete, continue to registration.
  5. On the first step, indicate that you are a presenter and includer your abstract ID number. 
  6. Complete registration.