No Call, No Show
Speakers who fail to show up for their presentation without notifying the program planner of cancellation will not be permitted to present at any APHA-sponsored meetings for the following two years.
Together We Thrive: Health Across the Lifespan
San Antonio | November 1-4, 2026
Held at the Henry B. González Convention Center
As the largest public health gathering of the year, APHA’s Annual Meeting and Expo convenes approximately 11,000 public health professionals and partners from around the world. Join us for this can’t miss opportunity to make lasting connections and learn from exhibitors, peers and today’s leaders. Together, let’s ensure health for all across the lifespan.
Congratulations on being accepted to present at APHA 2026! Use the resources and policies below to plan your time at the Annual Meeting. All Annual Meeting presenters who submitted abstracts for oral, poster or roundtable sessions must be in San Antonio to present at the Henry B. González Convention Center (HBGCC). There are no virtual options for presenters. If you have questions or concerns about presenting at APHA's Annual Meeting contact APHA staff at [email protected]. Contact the APHA Program Chairs if you have specific questions about your presentation or session.
Abstract Notifications: Abstract notifications for the general call for abstracts were sent on June 2, 2026. If you have not received your abstract notification, search for your name in the online program or review your email filters. Late breaker notifications will be sent in late August or about 4 weeks after the close of the late-breaking call.
Confirm your presentation: Log into your User Portal to confirm or withdraw your presentation by August 28. Login Tip: Use the same email for abstract submission, APHA membership and meeting registration.
- Click on Your Submissions/Roles on the left side.
- On the next page, you will see a list of links to all your abstracts/sessions.
- Select one of the links to access the Speakers' Corner for that abstract.
- In the Speakers' Corner you can do the following:
- review your session details and schedule
- confirm your acceptance or withdraw your presentation
- update presenter/author information
- add/update your bio
- upload presentation files and handouts
PRESENTER TIMELINE
- June 2: Presenters notified of abstract acceptance.
- June 8: Call for Late-breaking abstracts open
- July 14: Early-bird registration deadline
- August 28: Presenter to confirm presentation or withdraw abstract
- August 31: Status notification of waitlisted abstracts
- August 10: Late-breaker presenters notified of abstract acceptance
- September 15: Advanced registration deadline. All presenters are encouraged to register by this deadline
- October 26: PowerPoint upload deadline
REGISTRATION
Presenters must be individual members of APHA. Session organizers, moderators and presenters are required to pay the appropriate registration fee for full or one-day access to the meeting. View all registration rates and information.
MODERATOR AND PRESENTER RESOURCES
Use the guidelines for each section type to prepare for your time at the Annual Meeting.
Oral session presenter guidelines
Roundtable session presenter guidelines
Poster session presenter guidelines
Lightning session presenter guidelines
How to create an accessible presentation
Presenter Resources in the Online Program
PRESENTER POLICIES
No Call, No Show — Speakers who fail to show up for their presentation without notifying the program planner of cancellation will not be permitted to present at any APHA-sponsored meetings for the following two years.
Copyright Issues — Speakers who use original work (pictures, charts, graphs, videos, etc.) in their presentation must cite the original source. If you are drawing heavily on another source, it is your responsibility to seek permission to use the material.
Publication Rights — Accepted abstracts for APHA 2026 may not be presented at any other meeting or published in any journal before Nov. 4, 2026. It is the author's responsibility to submit their paper to a journal for publication after the meeting. See guidelines for manuscript submissions to the American Journal of Public Health.
Moderator and Presenter Resources
Use the guidelines for each section type to prepare for your time at the Annual Meeting. View the APHA Healthy Meeting Guidelines: Physical Activity (PDF) for tips.
For questions, email [email protected] or contact your Program Chair (PDF).
Highlight your participation in the Annual Meeting!
Click on one of the social media icons below, then pick which post you'd like to share:
Presenter FAQs
- General abstract notification emails were sent on June 2, 2026. If you did not receive an email and it is not in your spam, send an email to [email protected].
- Late breaker notification emails will be sent by Aug. 10.
- Waitlisted abstract notification emails will be sent by Aug. 30.
If you have not heard about your abstract by these dates, please contact the program planner for more details.
Presenters must be a member of APHA and register for the meeting.
- There is no discounted registration rate for presenters.
- All presenters must be registered by September 15.
- Daily registration options are also available.
- Register and confirm your membership.
Yes, all Annual Meeting sessions are being held live in San Antonio, at the Convention Center and Headquarter Hotel.
All presenters are required to:
- Be a member of APHA
- Register for the in-person meeting.
You can become a member and register at the same time. You can register for the full meeting or for the day of your presentation.
There is no limit on the number of authors listed on an abstract, but each abstract can only have one presenter.
You can edit your author list in your Speakers’ Corner.
Only one presenter per abstract is allowed to present. Your co-author(s) who attend your session must be registered for the meeting.
- Oral presenters: Your co-author(s) can join you for the Q&A portion of the session and help answer questions.
- Roundtable presenters:. Your co-author(s) can join you at your table and help answer questions. Attendees should be given priority for available seats at the table.
- Poster presenters: Your co-author(s) can join you during your poster session and help answer questions. Attendees should be given priority for available space at the poster board.
You can change the presenting author in your Speakers’ Corner.
Contact the program planner (PDF) of the section to see if there is space available in another session. If there is no space, you will need to either withdraw your abstract or ask the program chair to waitlist your abstract.
There may not be space available in a different session format at this time. Contact the program planner (PDF) of the Section to see if there is any space available in a different format.
You cannot change your abstract content once the submission deadline has passed. However, minor corrections (i.e. spelling errors, etc.) can be made by APHA staff. Email us to make a correction.
Contact the program planner (PDF) of the Section for details.
Yes, you can search your name or title in the online program.
You will have 15 minutes for your presentation. Oral presentations are scheduled in 90-minute sessions. Each presenter will have 15 minutes to present. The session will consist of 4-5 presentations followed by a Q&A session at the end.
You do not have to submit a digital version of the poster before the meeting. Onsite printing services will be available. We will post additional details about this service on our website soon. See poster guidelines.
Upload your PPT file in your Speakers’ Corner. We will send presenters instructions on how to upload their PowerPoint presentations in early October.
No, all presenters must present in person in San Antonio this year. There are no virtual options for presenters.