Poster Session Guidelines

A Poster Session is a graphic presentation of an author's research. Authors illustrate their findings by highlighting their main findings, displaying graphs, photos, diagrams and a small amount of text on the poster boards. See our tips below on how to create a better research poster.

Poster Sessions will take place in the Public Health Expo. Authors will hold discussions with attendees who are circulating among the poster boards.

APHA Presenter/Organizer/Moderator Policy:

  • Presenters must be individual members of APHA.
  • Presenters, session organizers and moderators must register for the meeting (full or one-day) by the Advance Registration Deadline.
  • Speakers who fail to show up for their scheduled presentations without previously notifying the program planner of cancellation will not be permitted to present papers or posters at any APHA-sponsored meeting for two years following the "no-show."

Poster Development Tips

APHA is encouraging poster presenters to adopt the new poster template created by Mike Morrison. Watch his video on how to create a better research poster. Download the Better Research Poster Template for landscape posters.

  • Put your main finding/take away in very large text in the middle of the poster. Use plain English and make it easy to read. 
  • On the right side bar include your tables and graphs to use as talking points when someone visits your poster.
  • On the left side bar include a brief overview of your research in an easy to read format (possible items to include are Title, Authors, Intro, Methods, Results and Discussion)
  • Include a QR code that links to a copy of your full paper.
  • The material should be well labeled and legible from a distance of 10 to 15 feet away. Use a large font size on a contrasting background (black text on white background) Use sans serif fonts such as Veranda or Arial. 
  • The APHA Disability Section has developed additional information to assist you in developing an accessible poster presentation.

Posters Printed and Ready for Pick Up

No need to struggle through airport security with bulky poster presentation carrying cases or to take the chance that your hard work and research will be lost or during your travels. APHA’s official poster printing service, Research-Posters.com allows you to have your poster presentation printed (on recycled paper) and ready for pick up onsite! Research-Posters offers this convenient service for less than it may cost you at FedExKinkos and without all of the additional headaches—and the template they provide follows APHA’s new preferred format. Once your presentation is finished, return your poster to the pickup desk and we'll ship it anywhere in the U.S.

The poster distribution desk will be in the exhibit hall behind the poster presentation boards. Hours of operation are:

  • Saturday: Closed
  • Sunday: 12 - 6 p.m.
  • Monday: 9:30 a.m. - 4:30 p.m.
  • Tuesday: 8 a.m. - 5 p.m.
  • Wednesday: Closed

General Information

  • The poster board will be 4 feet tall by 8 feet wide, mounted on stands.
  • Thumbtacks will be available on-site for mounting the displays.
  • A chair will be provided for each Poster Session presenter.
  • No audiovisual equipment is permitted for poster presentations.
  • Poster sessions consist of 10 poster boards numbered 1 through 10 (session numbers will be indicated at the beginning of each row of boards).
  • Your 4-digit session number and board number can be found in the online program.
  • There will be approximately 34 poster sessions scheduled concurrently. Be sure to identify the correct row of boards for your session and the appropriate board number for your presentation.
  • The author must remain by his/her poster board for the duration of the one-hour session.
  • Posters may be set up 30 minutes before the start of the session.
  • Posters must be taken down within 30 minutes after the session ends. Display materials not removed following the conclusion of the session will be discarded.
  • If handouts are to be distributed, bring approximately 50 copies.
  • Bring business cards with you in case the viewer is interested in connecting with you after the meeting.

Uploading Handouts

Presenters can upload handouts in PowerPoint or PDF in the Speaker's Corner. Handouts will become a permanent part of the Online Program.

Printed papers and materials for your presentation should be sent ahead to your hotel, addressed to your attention and labeled "Hold for Arrival" or brought with you. Do not send any materials directly to the convention center.