Frequently Asked Questions

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APHA 2020 Virtual
What do Annual Meeting registration fees cover?

Attendees will have live and on-demand access to more than 750 sessions, 250 posters and 60 roundtable presentations through August 2021! No longer do you have to select which of the 60+ concurrent sessions you want to attend. A virtual meeting provides greater value as you get access to all the content. As an added value, APHA is covering the cost of one CE discipline for every attendee, allowing you to earn up to 20.5 credit hours. Registration also includes direct access to exhibitors, planned networking opportunities and the chance to join in on some fun.

If I'm presenting, do I have to register for the meeting?

Yes. All presenters are required to register and be APHA members to present their abstract and research.

How many people do you expect will participate in the meeting?

In a typical year, more than 12,000 people participate in the Annual Meeting and Expo. Hosting the event entirely online will allow more people than ever to have access.

When will the online program be available to view?

The Online Program is available. View the full list of sessions and events. All live events are scheduled in Mountain Daylight Time (MDT). Use the timezone tool at the bottom of the left navigation pane to view the schedule in your local time.

What platform is APHA using to host the virtual conference?

The virtual conference will be hosted by Confex. Live sessions and events will be displayed through the Zoom platform. Registrants will need to log in to Confex from the Online Program page to access links to the live sessions. The virtual expo will be hosted by a2z by Personify, also accessible through the Online Program.

Will sessions be recorded for on-demand viewing?

Yes. Oral scientific sessions will be recorded and will be available for viewing until August 31, 2021

Presenter Information
If I submitted an abstract, when will I hear if it was accepted?

Abstract status emails were sent out June 7. If you did not receive an email, you may check your status online.

How will I submit my presentation in this new virtual setting?

Instructions will be emailed to presenters in mid-August with details on how to prepare for your virtual presentation. More information will also be posted in our guideline page for presenters.

Where can I find copies of emails sent to presenters?

You can find these by checking your status

Where can I withdraw my presentation?

You can withdraw your presentation through your Speaker's Corner. Learn more about the Speaker's Corner and find specific deadlines and additional information for presenters

Where can I add, delete or update contact information for authors and presenters or select a new presenter?

You can do this in your Speaker's Corner. Please note: only one person can be a presenter. Learn more about the Speaker's Corner and find specific deadlines and additional information for presenters

When will presenters of accepted abstracts be notified of their scheduled presentation format and session details?

Emails will be sent July 1 confirming presentation format and session details. If you did not receive the status email on June 2 you may check your status online or contact APHA.

How do I make corrections to my abstract?

You cannot change your abstract content once the submission deadline has passed. However, minor corrections (i.e. spelling errors, etc.) can be made by APHA staff. Email us to make a correction.

Can someone substitute as my presenter?

Yes. Changes to the presenting author must be made in the Speaker's Corner. Be sure to let the moderator know about the change if the change was made less than a month before the meeting. Learn more about the Speaker's Corner and find specific deadlines and additional information for presenters

The new presenter must:

  • Register for the meeting. Please note that contact information in the presenter's registration record must match the information in the Speaker's Corner. 
  • Complete a Conflict of Interest Disclosure Form.


How do I contact the program planner for my presentation?

Please see the Program Planning Committee PDF on the Presenter Information page.

Whom can I contact for Technical Assistance for the Online Abstract System?