Membership Committee SOP



STAT on 
Updated: 02/07/2010



In this page..
  • PART I: 12/23/04 Moulton - Notes about Booth / Unaffiliated / Lapsed
  • PART II: Unaffiliated Member Letter
  • PART III: New Member Letter



Membership Committee SOP
Thanks to Larry Moulton



PART I: 12/23/04 Moulton

 

Various procedures to which the person running Membership for the Statistics Section may want to refer.  Note, that the names and places should be updated accordingly, with the current membership chair, and section chair, etc.   Any improvements to the letters welcome!

 

Membership-related activities:

  1. Running the Booth at the Annual Meetings
  2. Requesting Unaffiliated members to join us
  3. Requesting Lapsed members to rejoin
  4. Greeting New members

 

1.  Booth

This gives us a lot of visibility—fill in the Application for Exhibit Space soon after the previous year’s meetings.  Indicate it is for the Statistics Section, they automatically charge the Section just $50 which gets us the basic setup.


We’ve had good success handing out free dice (I’ve bought them from a couple places, last one was trollandtoad.com, we went through about 400 at the DC meetings.  Probably best to get tinier ones, they go more slowly).

So far, we’ve been putting up a poster, and having drawings for free stuff, one drawing for people who sign up for or change to our section, the other just for everyone.  A month before the meetings, solicit folks to person the booth, the more it is covered from Sun noon-Wed noon the better.  I just keep track of it in a spreadsheet that I print out and keep at the booth. 

 

2.  Unaffiliated

I did this early 2004—let’s do this every two years, hate to keep bugging people who really don’t want to change.  Request a list from Frances Atkinson or current Membership head at APHA of all members who have no primary section membership.  Search for *stat* throughout the spreadsheet; then, invite those people to join our section.  I suppose everyone could be invited, but that is a very big list; and if all sections did that, they would each get dozens of emails and just quit the organization.

 

3.  Lapsed

APHA Membership folks will send quarterly reports, 1-2 months after a calendar quarter, consisting of an Excel spreadsheet of lapsed members.  Just select those with Chapter=STAT, put in a new spreadsheet, and email them a letter like the following.  I prefer to cut and paste their emails one at a time, as perhaps they do not want everyone else to know they are lapsed.  Also, that lets me personalize the letters for those whom I know, generally folks who have just neglected to sign up again. BUT before I email them, I first check on the APHA website (Members Only part) to see if they are there, as many will have responded to another APHA appeal to renew, and I don’t want to send them an email saying they are delinquent in that case.

 

 

PART II: UNAFFILIATED MEMBER LETTER

 

Dear Colleague,

 

I am writing to you to ask that you consider joining the Statistics Section of the American Public Health Association, making it your primary section.  The information I have is that as of a few months ago, you were not affiliated with any particular Section in APHA.  We would be glad and honored for you to become a part of our long and illustrious history. 

 

The easiest way to join is to log in to the Members Only part of the www.apha.org website (upper right corner) and then Update Your Member Record, choosing Statistics as your Primary Section.

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Our Section, established in 1908, always has been an integral part of APHA and its work  By joining the Statistics Section, you would support the development and use of appropriate statistics in all areas public health, both in the United States and abroad. 

 

From our Section Manual:

 

Our section serves as the APHA focal point that identifies issues, develops strategies, and promotes activities in the area of statistics. It also provides a common forum to exchange experiences and knowledge in statistics which contributes to the activities of the American Public Health Association and shares in the general responsibilities of the public health movement.

 

Specifically, the Statistics Section:

  1. Provides a multidisciplinary forum for scientific and public exchanges of views on statistical issues.
  2. Works closely with other sections and affiliates in APHA interested in statistics.
  3. Develops and promotes within the Association policy statements on key issues in statistics.
  4. Serves as advocate for the development and recognition of sound approaches in statistics.
  5. Mobilizes interest and encourages debate on Public Health Statistics problems.

 

There are many ways in which you can become involved in Statistics Section activities.  These include serving on APHA committees as a Statistics Section representative, serving on Section committees, contributing to our newsletter, organizing annual meetings sessions, and staffing our booth at the annual meeting.  Please feel free to contact me, or the Section Chair Andy White (awhite@nas.edu), if you are interested in getting involved in these activities.  Or stop by our business meeting and social hour, Tuesday, November 9, 2004, 6:30-8 pm, at this year’s annual meetings in Washington, D.C.  You will find a relaxed but dedicated group of colleagues, and a section refreshingly free of internal political intrigues.

 

You also can find out some more information about the Section at www.aphastat.org, or on the APHA website.  Again, thank you for joining the Statistics Section.

 

Sincerely,

Lawrence H. Moulton, PhD

Membership Committee Chair

Statistics Section

lmoulton@jhsph.edu

410-955-6370

 

 

PART III: NEW MEMBER LETTER

 

Dear Colleague,

 

Welcome to the Statistics Section of the American Public Health Association!  We are glad you have become a part of our long and illustrious history.  Our Section, established in 1908, always has been an integral part of APHA and its work  By joining the Statistics Section, you are supporting the development and use of appropriate statistics in all areas public health, both in the United States and abroad. 

 

From our Section Manual:

 

Our section serves as the APHA focal point that identifies issues, develops strategies, and promotes activities in the area of statistics. It also provides a common forum to exchange experiences and knowledge in statistics which contributes to the activities of the American Public Health Association and shares in the general responsibilities of the public health movement.

 

Specifically, the Statistics Section:

  1. Provides a multidisciplinary forum for scientific and public exchanges of views on statistical issues.
  2. Works closely with other sections and affiliates in APHA interested in statistics.
  3. Develops and promotes within the Association policy statements on key issues in statistics.
  4. Serves as advocate for the development and recognition of sound approaches in statistics.
  5. Mobilizes interest and encourages debate on Public Health Statistics problems.

 

There are many ways in which you can become involved in Statistics Section activities.  These include serving on APHA committees as a Statistics Section representative, serving on Section committees, contributing to our newsletter, organizing annual meetings sessions, and staffing our booth at the annual meeting.  Please feel free to contact me, or the Section Chair Andy White (awhite@nas.edu), if you are interested in getting involved in these activities.  Or stop by our business meeting and social hour, Tuesday, November 9, 2004, 6:30-8 pm, at this year’s annual meetings in Washington, D.C.  You will find a relaxed but dedicated group of colleagues, and a section refreshingly free of internal political intrigues.

 

You also can find out some more information about the Section at www.aphastat.org, or on the APHA website.  Again, thank you for joining the Statistics Section.

 

Sincerely,

Lawrence H. Moulton, PhD

Membership Committee Chair

Statistics Section

lmoulton@jhsph.edu

410-955-6370