Section Governance



STAT on 
Updated: 02/07/2010


 

PART I:  SECTION PURPOSES AND FUNCTIONS

C.  Section Governance

The Statistics Section is organized in accordance with Article XIV of the American Public Health Association By-Laws. Therefore, the structure of the Section consists of:   

1.  Officers  

Three officers elected by the membership for one-year terms, namely the Chair, Chair-elect, and Secretary.


2.  Section Council

A Section Council consisting of the Section officers, immediate past Section Chair, Secretary-Elect elected by the membership, six members elected by the membership for three-year terms, the two elected Section representatives to the APHA Governing Council (ex officio) and the Section representative to the APHA Action Board (ex officio).    The Section officers, the immediate Past-Chair, and the six Section councilors are voting members of the Section Council, the other members do not have a vote. Members of the Section Council must have the Statistics Section as their primary affiliation.


3.  Committees and Section Archivist

a.  Permanent committees.   The Statistics Section has a number of permanent committees:

  • Awards
  • Archivist
  • Local Arrangements
  • News and Newsletter
  • Nominations
  • Program
  • Spiegelman Award

 

b.  Ad hoc committees can be established by the Section Council and commissioned for a period of one year, with the possibility of an extension by the Chair or Section Council.  Assessment of committees will be made at each Annual Meeting. Actions will be taken as needed to continue existing committees, establish new ones, and discontinue old ones.

c.  Appointment of committee members.  Chairs of committees and the Archivist of the Statistics Section are appointed by the Section Chair.  Appointments may reflect the recommendation of the committee itself. Members of committees will be appointed by the committee Chair with the advice of the Section Council and the Section Chair. 

 

 d.  Terms. Committee Chairs and members serve from the date of appointment until the close of the next Annual Meeting.


4.  Terms of office and voting status

Terms of office begin and old terms expire at the close of the Annual Meeting of the Association. 

After five consecutive years in the same elective Section office, an officer shall be ineligible for reelection to that office during one Association year.

After serving the one year term, the Chair Elect becomes Chair for a term of one year.  After serving the one year term, the Chair becomes the Immediate Past Chair.  After serving a term of one year, the Secretary-Elect becomes Secretary for a period of one year.  


Section Council members - Type of position - Term of office - Voting member?

Section officers
   Chair             - Elected    - 1 year   - Yes
   Chair-elect     - Elected    - 1 year   - Yes 
   Secretary       - Elected    - 1 year   - Yes

Secretary-elect             - Elected    - 1 year   - Yes
Immediate Past Chair    - Elected    - 1 year   - Yes
Section councilors (6)    - Elected    - 3 year   - Yes
Governing Council representatives (2)
                                   - Elected     - 2 year   - No

Chairs of Section committees   - Appointed   - 1 year   - No
Action Board representative      - Appointed   - 3 years - No
Other APHA wide board representatives 
                                              - Appointed   - variable  - No


5. Criteria for Selection of Section Leadership

The strength of any organization is dependent on the quality of its leadership and its effectiveness through the appropriate use of the experienced members, and continuous recruitment and development of new and active members.

When selecting nominees for elective offices, for appointed posts within the Section, or for appointment to Association committees, the following factors should be considered:

 a. Continuity of leadership.

 b. The need for  revitalization which can be achieved by involving new people in leadership roles.

 c. The value of board membership involvement by geographical, ethnic, and gender distribution.

 d. The obligation to match the specific job to be done with persons of appropriate backgrounds and skills, selecting from the varieties of competencies represented in Section membership.

 e. The demonstration of interest on the part of potential nominees in the activities of the Section.

 f. The ability of potential nominees to attend Section meetings.

 g. The slate of candidates for the Section Council on the section ballot should be representative of the diverse interests and professions of the Section membership and representative of the ethnic, racial, and gender composition of the membership.

 


6.  Election

Each year, a Chair-elect, a Secretary-elect, 2 Section councilors, and one Governing Council representative are elected.  All APHA members whose primary section affiliation is the Statistics Section are eligible to vote for these section council members. APHA conducts the election in the summer.  

Election shall be by a majority of the Section members voting in the APHA run elections.


7.  Removal of an elected or appointed leader

The Section Council may remove an elected or appointed leader from office for just cause. These leaders include Section Officers, Section Councilors, Governing Councilors, Section Committee Chairs, and other appointees. Examples of potential reasons for removal include a Section leader habitually missing critical deadlines for completing Section business or consistently missing meetings and conference calls.

Before formal action is taken, the leader should be contacted by a Section officer to express concern about the leader’s performance. If the leader cannot perform or cannot be persuaded to execute the required duties, the officer should ask for the leader’s resignation. If the leader refuses to resign, only then should the formal removal process be invoked.

The Section Council must be convened in person or by conference call to consider the initiation of formal removal proceedings; a quorum is required to open the meeting. The Section Council may be convened by Chair, Chair-Elect, Immediate Past Chair, or Secretary. Initiation of the removal process requires a simple majority of those present, not including the leader under consideration if a voting member of the Section Council.

Removal from office of an elected Section Leader is a serious matter that requires a two-thirds majority vote of the full Section Council, not including the leader under consideration if a voting member of the Section Council (i.e., 7 of 10 or 6 of 9). Removal of a committee chair requires a simple majority of those present (quorum required), not including the leader under consideration if a voting member of the Section Council.

The elected leader should be given ample opportunity to address the concerns of the Section Council by the use of the following three-step process.

Step 1: A verbal communication by the Council’s designated representative should be directed to the leader delineating the Council’s concerns and the needed improvements within a specified time frame. The leader is expected to indicate to the Section Council an intention to either retain the position and take the corrective measures or resign the position.

Step 2: If performance has not improved or an acceptable response has not been received within the specified time frame, the Section Council will initiate a letter detailing the corrective actions required, specifying a time frame, and describing the leader’s two options (as in Step 1). The elected leader is required to respond in writing committing to the actions needed to rectify the issues or resign.

Step 3: If the actions in the letter are not adequately addressed by the leader in the time frame designated, the Section Council may propose a vote to remove the elected leader from office. The leader is informed in writing of the Section Council vote.

The Intersectional Council Steering Committee Chair and Section Liaison and the Director of Section Affairs should be informed prior to the initiation of removal proceedings by the section council, and should be kept informed of each step of the process.


8.  Filling a vacant elected position

If an elected position becomes vacant more than ninety days prior to the opening date of the Annual Meeting, the Council shall designate a new member to serve until the next meeting of the Section, at which time the vacancy will be filled by election of those present and voting at the Annual Meeting at a regularly called business meeting of the Section or at a specially convened Section Council meeting.


9.  Quorum

A quorum of the Section Council shall consist of six members.


10.  Reimbursement for travel

Annual Meeting expenses are the responsibility of each individual as mandated by APHA policy.