CHPPD Member Volunteer Opportunities Description

Section Committees  

Community Health Planning and Policy Development (CHPPD) Section committee, workgroup or team chairs membership is open to all Section members. The following is a list of Committees and Officers as defined in the current CHPPD Manual.

 

Awards Committee: Solicit nominations, select individuals for Section awards, and ensure awards are made and awarded. The chair has a two-year term, and there are three members in the committee.  Term: 3 years.  Time Commitment: 1 hour per month 4-6 months before annual meeting. Intensity: Low to Moderate.

 

Communications

This ad hoc team was started in 2007, and members assist with development of the (1) section newsletter; (2) section website; and (3) annual membership survey usually implemented in August. Term: 2 years.  Time Commitment: Low. Intensity: Low.

 

Local Arrangements (for Annual Meeting): Plan, prepare and promote the social activities of the Section at the annual meeting. This includes coordinating the Annual Meeting Booth arrangements and planning the Section Social. The chair is selected from Section members who reside in or very near the convention city. Past teams have coordinated with other sections such as Health Administration to assist section members in locating alternative housing, restaurants, and other local attractions.  Term: 1 year. Time Commitment: 4-6 hours per month six months before the annual meeting.  Intensity: Moderate to High.

 

Membership: Maintain and manage, a national recruitment and retention mechanism for the CHPPD section. Under the direction of the chair, committee members assume recruitment and retention responsibilities in gaining membership to strengthen the section.  Term: 3 years. Time Commitment: 2 hours per month. Intensity: Moderate.

 

Newsletter: Publish at least one electronic newsletter a year (we do them quarterly now) reporting to the membership the Section’s business and activities. The Section has the opportunity to publish at least three a year. The Committee consists of an editor or coeditor, writers, photo contributors.

- Editor(s) : This person must be very comfortable working with computers, and basic knowledge of html is helpful. Term: 2 years. Time Commitment: about 2-3 days three times a year to after deadline to submit articles (in 2007, this will be Jan, 10, May 10 and Sep, 10) and one hour per month at other times. Intensity: Moderate to High.

- Newsletter Contributors (writers and photographers): Contribute short articles for the periodic newsletter according to schedule. Contributors can choose to submit one article just once, or submit periodically. Term: No formal term. Time commitment: Flexible. Intensity: Low to Moderate.

 

Nominating Committee: Identify nominees for the appropriate Section offices, Section Council and the Governing Council with more nominees than available positions so section members are presented choices during election. Committee chair is usually the Section Chair-Elect,  . Term: Two years. Time commitment: one hour per month. Intensity: Moderate.

 

Program: Plan and present a program of scientific quality that is of interest to the Section and Association members. The Committee consists of a chair, abstract reviewers, and scientific session moderators.

- Program Chair: Coordinates review of abstracts, scheduling of sessions and moderators.  This individual should have knowledge of Section interests as well as APHA program policies. S/he will serve as a liaison to APHA Program and Annual Meeting staff, Program Chairs of other sections, CHPPD Section Chair, and members. S/he needs to be comfortable taking unpopular positions as necessary to create the best possible program. Term: 2 years.  Time Commitment: 40+ per month Jan. through Apr., 2-5 hours per month thereafter. Intensity: High Jan. through Apr., low to moderate rest of year.

- Program Abstract Reviewers: To review and comment on abstracts sent by the program chair in a timely manner. Term: for the session required.  Time commitment: 2-6 hours  Intensity: Low.

- Program Session Moderators: Usually picked from among the abstract reviewers; moderate chosen/assigned sessions. Term: Duration of the annual meeting. Time commitment: 2-4 hours preparation, 2-4 hours actual moderation/session. Intensity: Moderate.

 

(Policy and) Resolutions Committee: Initiate and facilitate prompt, professional responses to public health problems, issues, needs and trend of significance. The chair must be able to monitor Association direction, and stay in communication with representatives of the Executive Committee, Action Team and others who may generate position statements throughout the year. Term: 2 years. Time commitment: 2 hours per month. Intensity: Moderate to High.

 

Student: Represents student interests and experiences to CHPPD leadership, and serves to assist students in identifying and becoming involved in CHPPD committees and activities of interest. The Committee is composed of a chair, co-chair, secretary, the CHPPD liaison to the Student Assembly, representatives to the other CHPPD committees and workgroups, and other interested members. The chair should be active in Section discussions, and be able to communicate effectively with other students. Term: 2 years. Time commitment: approximately 10 hours during the year for conference calls, 2-8 during Annual Meeting. Intensity: Moderate. 

 

Elected Section Offices

Elected section officers are chosen by the Section at large on an annual or bi-annual basis depending on the term of service. While any Section member may run for any Section office, it is preferred that those running for Section Chair-Elect and Governing Council have several years of participation in both APHA and Section activities. 

 

CHPPD Chair: Provides leadership for Section activities. This includes correspondence, implementation of plans and policies, submitting/maintaining a basic budget, appointing chair persons for committees and presiding at all Section and Section Council Meetings. Term: 2 years; becomes immediate past chair at end of term. Time commitment: approximately 25 hours per month, and going up to 50 hours per month two months before the annual meeting. Intensity: Moderate to High.

 

CHPPD Chair-Elect: Assists the chair in section activities and provides leadership for the Section in the absence of the chair. The person holding this office becomes the Chair when terms change, or a vacancy occurs in the chair position. Term: 2 years. Time commitment: 2 hours a month.  Intensity: Moderate.

 

(The total commitment for individuals elected to Chair-Elect is 6 years: 2 as Chair-Elect, 2 as Chair, and 2 as Immediate Past Chair. While Immediate Past Chair is not an elected position, it is by default. This individual provides consultation to the current Chair on an as-needed basis, and serves on the Nominating Committee.)

 

Secretary: Records minutes of all meetings that are held bi-monthly, keeps other reports of the section and transmits copies of the meeting to section officers, and identifies alternative member to take notes if unable to be at meetings. Term: 2 years. Time Commitment: 4 hours or less a month. Intensity: Moderate.

 

Secretary Elect: Assists the secretary with duties of the office. becomes Secretary when terms change, or a vacancy occurs in the secretary position. Term: 2 years. Time commitment: minimal to 2 hours every month. Intensity: Low.

 

Section Council Members: The Section Council is composed of officers of the Section, including the immediate Section Chair, Secretary, and 6 elected members. The 6 elected members serve for 3-year terms. The Council meets at least twice during each annual meeting.  Members are also expected to be present during Section conference calls during the year.  Generally, there are quarterly calls of 1-2 hours each. Term: 3 years. Time Commitment: 4-6 hours during Annual Meeting. Intensity: Low, except Moderate during Annual Meeting.

 

Governing Council:  Elected representatives from each section serve their respective Section’s interests in setting APHA policy. The number of Governing Councilors per Section is based on the Section’s proportionate membership to overall APHA membership. Currently, there are 7 CHPPD Governing Councilors. These individuals are responsible for voting on resolutions and position stands for the organization. They also cast the Section’s votes for national officers.  Term: 2 years. Time commitment: 12-16 hours per year during Annual Meeting, quarterly conference calls of 1-2 hours each during rest of year, 4-8 hours 1-2 weeks prior to Annual Meeting to review resolutions and propositions. Intensity: Moderate to High.

 

APHA Boards & Committees

The standing Boards and Committees of the National Organization include the Executive Board, Science Board, Action Board, Education Board, Committee on Affiliates, Intersectional Council, and Student Assembly. Generally, the Section submits 1-3 potential representatives of which candidate is selected by the affected committee. Section members who are interested in serving on any of these Boards or Committees are encouraged to contact the Section Chair for further information on requirements for appointment.

 

Executive Board: The Executive Board consists of the President, the President-Elect, the Immediate Past President, the Treasurer, and twelve members to be known as the Elective Members, elected from among individual constituents of the Association for terms of four years each by the Governing Council. The Executive Director, Speaker of the Council, and the Chairpersons of the Action Board, the Science Board, the Education Board, the Committee on Affiliates and the Intersectional Council and Student Assembly shall serve as members of the Executive Board ex officio without vote. It shall be the duty of the Executive Board to direct the administrative work of the Association; to act as the Trustee of the Association’s properties; to elect Agency Members and Sustaining Members; to act on technical standards on behalf of the Association; to coordinate and review recommendations of Standing Committees, the Action Board, the Science Board, the Education Board, the Committee on Affiliates, and the Intersectional Council; to adopt interim policies which shall be in effect until the next meeting of the Governing

 

Science Board: Functions are to stimulate and coordinate the development of the scientific basis for the Association’s professional and public policy programs, and through Task Forces and other ad hoc units.

 

Action Board: Functions are to plan, organize and pursue the implementation of Association policies and positions, including pursuit of an annual legislative program. To this end it shall stimulate and collaborate with sections, affiliates and other appropriate units of the Association in assuring implementation of national, state and local policies; encourage establishment of relationships with organizations outside of the Association with interest in joint action; assist in the development of a comprehensive body of public policy for the Association; and review annually progress in promoting realization of Association policies and positions.

 

Education Board: Functions are to stimulate and coordinate the education activities of the Association; to maintain and enhance professional knowledge; to increase technological proficiencies in facilitating the delivery of education; to enable members to promote and protect environmental and community health; and to educate the public concerning public health issues.

 

Committee on Affiliates: Functions are to study, recommend, monitor, and coordinate the ways in which APHA can strengthen Affiliated organizations; study, recommend, monitor, and coordinate the ways in which Affiliated organizations can strengthen APHA; study, recommend, monitor, and coordinate the ways in which APHA/Affiliated organization relationships can be strengthened; and report to the Governing Council upon its deliberations.

 

Intersectional Council: Functions are to represent the interests and common concerns of the Sections in matters relating to Section administration to the Executive Board and other elements of APHA; facilitate relations between the Sections and other relevant bodies of the Association; assist the Sections in their internal management and in intersectional communication; and report to the Governing Council on its activities and deliberations.

 

Student Assembly: The Student Assembly shall have representation on the Science Board, Action Board, Education Board, Intersectional Council, Committee on Affiliates, American Journal of Public Health Editorial Board and The Nations Health Advisory Committee.

 

 

To get a PDF copy of the 21-page APHA Constitution & Bylaws, go to:

http://www.apha.org/private/policymanual/appendixA.pdf