Presenter Information

Scientific Sessions are developed by the APHA Program Planning Committee with representatives from the APHA Membership Groups including the APHA Student Assembly, Film Festival and Health Informatics Information Technology Center.


Guidelines
The below guidelines contain all the important information need for a successful presentation. For more information view our Frequently Asked Questions.

APHA Presenter/Organizer/Moderator Policy:

  • Presenters must be individual members of APHA to present.
  • Presenters, session organizers and moderators must register for the meeting (full or one-day).
  • All presenters must be registered by the Advance Registration Deadline.
  • Speakers who fail to show up for their presentation without notifying the program planner of cancellation will not be permitted to present papers or posters at any APHA-sponsored meeting for two years following the "no-show".

Speaker's Corner
A Speaker's Corner is created for each individual abstract and contains specific information about that abstract. 
A direct link to each your Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID. Log on to the Speaker's Corner to do the following:

  1. View Session date, time and location
  2. Add or Withdraw Authors and Presenters
  3. Change Author/Presenter Information
  4. Complete Conflict of Interest Disclosure Statement (required of all speakers)
  5. Print Presenter Letter (includes room location)
  6. Upload your Biography
  7. Upload Your PowerPoint Presentation (Steps for uploading PowerPoint presentations)

If you have misplaced your abstract ID and password you can request the information to be emailed directly to you.

Registration Information
One-Day fees are open early for presenters. You must indicate that you are a presenter to register for one day in advance.

2014 Registration Fees

Registration Categories

Early-Bird (Paid by
Aug. 28)

Advance 
(Paid by Oct. 3)

Onsite (After
Oct. 3)

Full Conf.

One-Day

Full Conf.

One-Day

Full Conf.

One-Day

Regular Member

$485

$340

$540

$365

$600

$390

Discounted Members:

•Retired

•Salary less than $45,000

$240

$170

$270

$195

$305

$220

Student Member

$225

$160

$260

$185

$260

$210

Early Career Professional

$315

$220

$360

$245

$405

$270

 

2014 Presenter Timeline

Feb. 10-14 Deadline for Abstract submission
June 2 Email Notification of status to Abstract Submitters
July 31 Official APHA presenter letter available online to all pre-registered presenters. Letter will include day, date, time and room location
Aug. 15 Deadline to withdraw an abstract without penalty
Sept. Final Advance Registration Deadline (Presenters must be registered by this date)
Oct. APHA Housing services reservation deadline
Nov. 14  Deadline for oral session presenters to upload their presentations. Deadline for oral session and roundtable session presenters to upload a short bio for session moderators

Presentation Recordings
Audio recordings of scientific sessions are synced with the corresponding PowerPoint presentations and uploaded to the APHA web site following the meeting as E-ssentialLearning. Presenters have the ability to opt out of being recorded during the PowerPoint upload process.

E-ssentialLearning for the 2013 Annual Meetnig is now available for sale. Purchase E-ssentialLearning during the registration process to have access to hundreds of scientific session presentations including your own.

More about E-ssentialLearning.

Copyright Issues
If you are using materials in your presentation (pictures, charts, graphs, video, etc.) that are not original work, remember to cite the original source. If you are drawing heavily on another source, it is your responsibility to seek permission from the original source to use the material.

Publication Rights
Abstracts submitted and accepted for the APHA Annual Meeting may not be presented at any other meeting or published in any journal prior to Wednesday, November 19, 2014. If an author wants his or her paper published after the meeting it is the author's responsibility to submit his/her paper to a journal for publication. Professional journals have their own format requirements and specifications for manuscripts. Consult the journal of your choice before submitting your paper. In general, all professional journals will reject manuscripts that are written in the informal manner of speech. Guidelines for the American Journal of Public Health.

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