American Public Health Association
800 I Street, NW • Washington, DC 20001-3710
(202) 777-APHA • Fax: (202) 777-2534 •

Roundtable Session Guidelines

In a roundtable session each presenter is assigned to a specific table where attendees will have the opportunity to have an in depth discussion with presenters.

APHA Presenter/Organizer/Moderator Policy:

  • Presenters must be individual members of APHA to present.
  • Presenters, session organizers and moderators must register for the meeting (full or one-day).
  • All presenters must be registered by the Advance Registration Deadline.
  • Speakers who fail to show up for their scheduled presentations without previously notifying the program planner of cancellation will not be permitted to present papers or posters at any APHA-sponsored meeting for two years following the "no-show".

General Information

  • Each presenter in a roundtable session will be assigned a table number. Specific table numbers can be found in the Online and Final Program.
  • Presenters should arrive 15-20 minutes before the start of their session and sit at their assigned table.
  • Attendees will have the opportunity to select a table to sit at.
  • Presenters will have a half hour in depth presentation and discussion with the attendees at their table.
  • After the half hour, the moderator will ask attendees to select a new table.
  • Presenters will speak again with the new group of attendees.
  • Generally a presenter will have 2-3 different audiences.
  • Check with your moderator regarding the expectations for your sessions.
  • No audio-visual equipment is provided for roundtable sessions.

Uploading Handouts
Presenters can upload their handouts in PowerPoint or PDF format at no charge prior to the Annual Meeting. Handouts will be a permanent part of the Online Program. Handouts can be uploaded in the Speaker's Corner. and making updates to presentations. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID.

If you have misplaced your abstract ID and password you can request the information to be emailed directly to you.

Handouts can be distributed to attendees (bring at least 25 copies). Papers and materials for your presentation should be sent ahead to your hotel, addressed to your attention and labeled "Hold for Arrival" or brought with you. Do not send any materials directly to the Convention Center.

Room Monitors
APHA hires room monitors who are responsible for double-checking the room set-up and the audiovisual equipment prior to the starting time of your session. They will also take an official count of attendance at the meeting and check that attendees have appropriate name badges. Because the monitors are assigned to several sessions at the same time, they are not able to remain in the room throughout the session. If there is a problem, you can find a room monitor in the hallway near your session room.