Below is a list of Frequently Asked Questions to provide further information about the Annual Meeting and Exposition.
General Information
Abstract Information and Status
Presenter/Author Information
Contact Information
Registration and Housing Information
Handouts, PowerPoint Presentations and Posters
General Information
Q: Does APHA solicit abstracts for Late Breaker sessions?
A: If there is a need for additional abstracts after the close of the submission process APHA will ask for a Late Breaker. Information will be updated regularly.
Q: Does APHA have scholarships or financial support for presenters and/or attendees?
A: No. APHA is unable to provide financial support.
Q: How do I request a Letter of Invitation for a visa?
A: If you have already registered for the Annual Meeting you may request a letter of invitation online. If you have not registered email invitationletter@apha.org.
Q: When will name badges be mailed?
A: Badges will be mailed in late September (US and Canada Only).
Q: Are meals included in the cost of registration?
A: No meals are included in the Annual Meeting registration. You may, however, purchase tickets for several ticketed food events at an additional cost.
Q: How many attendees do you expect at the APHA Annual Meeting in Boston?
A: We are anticipating over 13,000 attendees
Q: When and where is the 2014 APHA Annual Meeting?
A: The 2014 APHA Annual Meeting will be held November 15-19 in New Orleans, LA. For information about past and future Annual Meetings please visit. http://www.apha.org/meetings/pastfuture/.
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Abstract Information and Status
Q: When and how will I be notified of acceptance?
A: Abstract status will be emailed June 3.
Q: Where can I find a copy of the emails sent to presenters including my acceptance letter?
A: Copies of letters/email correspondence can be found in the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance letter which will be emailed on June 3.
Q: How do I retrieve my abstract ID and password?
A: Click here to retrieve your password online
Q: How can I view my session and abstract?
A: Sessions can be viewed in the Online Program. Authors may search by last name, abstract number or session number. The online program will be available June 3
Q: How do I make corrections to my abstract?
A: Minor corrections (i.e. spelling errors, etc.) can only be made by APHA staff. You may contact natalie.sorkin@apha.org to request a correction. Note: no substantive changes to abstract text are permitted after acceptance.
Q: How do I withdraw my abstract and what is the deadline?
A: The deadline to withdraw an abstract is August 23. To withdraw an abstract log on to the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance letter.
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Presenter/Author Information
Q: How do I change, delete or add authors and/or the presenter?
A: Presenters can make changes through the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance letter.
Q: Can someone substitute as my presenter?
A: Yes. Changes to the presenting author must be made in the Speaker's Corner. Be sure to let the moderator know about the change if the change was made less than a month before the meeting. The substitute presenter must also be registered for the meeting and be a member of APHA.
Contact Information
Q: How do I contact the program planner for my session?
A: You may contact a program planner directly.
Q: Whom can I contact for Technical Assistance for the Online Abstract System?
A: Andrey Gurvich can be reached at 401-334-0220 extension 216 or agurvich@confex.com.
Q: Who do I contact at APHA for abstract corrections?
A: Minor corrections (i.e. spelling errors, etc.) can only be made by APHA staff. You may contact natalie.sorkin@apha.org to request a correction. Note: no substantive changes to abstract text are permitted after acceptance.
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Registration and Housing Information
Q: Where can I find registration and housing information?
A: Registration and Housing information will be posted online on June 3.
Q: Do I have to register and become a member in order to present at APHA?
A: Yes. All presenters must be individual members of APHA and registered by the advance registration deadline.
Q: Can I register for one day only?
A: Yes. Session organizers, moderators, and presenters may register for the day of their presentation. From the online member registration page, select the box that indicates you are a presenter. You will need to provide your abstract ID number. One-day registration will show up as a registration options if the box is checked and the ID included.
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Handouts, PowerPoint Presentations and Posters
Q: Does APHA offer a printing service for poster presentations?
A: Yes. Information on APHA's poster printing services will be available in the Poster Session Guidelines.
Q: How do I upload my PowerPoint presentation and what is the deadline?
A: PowerPoint presentations must be uploaded by October 30. You can upload your presentation in the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance letter.
Q: How do I upload a handout and where do attendees find the handout?
A: Your handout will become a permanent part of the Online Program on the same page as your presentation. You can upload a handout to the Speaker's Corner. A direct link to YOUR PERSONAL Speaker's Corner can be found in your acceptance letter.
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