American Public Health Association
800 I Street, NW • Washington, DC 20001-3710
(202) 777-APHA • Fax: (202) 777-2534
comments@apha.org • http://www.apha.org

Access Information for Presenters

It is APHA's desire to make all meetings accessible to the widest range of people possible. Please pay special attention to members of the audience with disabilities. Be aware that registrants with disabilities are to be given priority seating. Every session room will be set with cutouts for wheelchair users.

For information about accessibility services provided for registrants, visit the Access Page. If you are a presenter requiring specific accommodations please contact access@apha.org or 202-777-2478.

Accessible PowerPoint
The APHA Disability Section has created the following guidelines for creating accessible PowerPoint.

  • Use the Accessible PowerPoint Template developed by the DisAbility Section Accessibility Committee
  • Describe the content of graphic slides orally during their presentation
  • Have sufficient text descriptions of graphs and tables for presentations posted online or sent digitally

  • If using video, make sure the video is captioned

  • Use the PowerPoint default font of 44-point bold font for headings

  • Use 32-point font or higher for bullets
  • Include no more than 6 lines of text on each slide
Presentation Handouts
Handouts must be available in forms that are accessible for all participants. Copies should be uploaded to the online program for those who cannot read printed versions. It's helpful to bring a few large print handouts. These handouts should be printed in a minimum of 18 point font.

Reaching Participants with Vision Impairments

  • Describe slides briefly. Example: “This slide covers these three key points…” “This graph illustrates these key points.”
  • Avoid pointing to something on the slide and using words like “this, that, these, and those”, unless you indicate what “this” means. Example: "This map shows…" Not “This shows…” People who can’t see you pointing to a slide don’t know what “this” used alone means.

Reaching Participants with Hearing Impairments

  • Speak loudly, clearly and directly into the microphone at a moderate pace. This practice promotes understanding in the audience and allows sign language interpreters or CART transcribers time to translate what you are saying.
  • Look at your audience rather than the screen or your paper. Keep your hands away from your mouth so that people who speech read can understand you. Use active words, short  sentences. Words should reinforce visual material.
  • Always repeat all comments and questions into the microphone
  • Videos used in presentations should be captioned.
  • Ensure that only one person speaks at a time by asking members of the group to wait until they are acknowledged before commenting or asking questions.

Interpreters
APHA provides accommodations for attendees who are hearing impaired. More information can be found here or contact access@apha.org. Presenters may find interpreters present at their session.

  • Before you begin speaking, make sure that sign language interpreters have a copy of your presentation.
  • Do not walk in front of interpreters while they are signing.   
  • Let interpreters know if you are willing to be stopped during your presentation if they need clarification.   
  • When you address a person using an interpreter, speak directly to the person, not the interpreter.   
  • Spell unusual terms, names and foreign words.
  • When using visuals allow extra time for the audience to look at the items after you discuss them. People using interpreters cannot examine items when they are watching the interpreter.   

More about Presenter Information