American Public Health Association
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comments@apha.org • http://www.apha.org

Oral Presentations Guidelines

Oral sessions provide an opportunity for several speakers to present their findings/papers in a formal setting.

Individual abstracts are grouped with abstracts focusing on a similar topic to create an hour and a half session. Presenters can determine the amount of time allocated for their presentation by viewing their session in the Online Program. Be sure to limit the presentation to the time allotted.

Speaker's Corner
The Speaker's Corner is your home base presentation information.
A direct link to YOUR Speaker's Corner can be found in your acceptance email. You can also log in with your Abstract ID. If you have misplaced your abstract ID and password you can request the information to be emailed directly to you.

Below some of the options in the Speaker's Corner.

Change author information
Add and delete authors, update contact information and indicate presenters.

Withdraw Presentation
Abstracts must be withdrawn in Augus.

Upload PowerPoint Presentations
Using PowerPoint is recommended for all oral presentations. Presentations must be uploaded to the Speaker's Corner. 

To alleviate any onsite problems presentations are pre-loaded on to session computers so that individual presentations begin with a click of the mouse. Instructions on uploading your presentation.

Upload Handouts
Presenters can upload handouts in PowerPoint or PDF in the Speaker's Corner
. Handouts will be a permanent part of the Online Program.

Printed papers and materials for your presentation should be sent ahead to your hotel, addressed to your attention and labeled "Hold for Arrival" or brought with you. Do not send any materials directly to the Convention Center.

Audiovisual Information
LCD Projectors, computers and microphone are included in each scientific session room. Detailed AV information and order forms for a
dditional equipment (internet, pointers, etc.) can be found online

If your presentation has embedded video or sound please notify Donna Wright, so that a sound patch or speakers can be requested. Videos used in presentations should be captioned to ensure access to people with disabilities. 

What do Onsite
Follow these steps when beginning your presentation.

Presentation Recordings
Audio recordings of scientific sessions are synced with the corresponding PowerPoint presentations and uploaded to the APHA web site following the meeting as E-ssentialLearning. Presenters have the ability to opt out of being recorded during the PowerPoint upload process.

E-ssentialLearning for the 2013 Annual Meetnig is now available for sale. Purchase E-ssentialLearning during the registration process to have access to hundreds of scientific session presentations including your own.

More about E-ssentialLearning.

Presentation Tips

  • Detailed instructions on how to use PowerPoint can be found on the Microsoft site.  
  • Give an opening statement to acquaint the audience with the nature and purpose of the research.
  • Discuss the same material as reported in the abstract.
  • Rehearse your presentation beforehand, timing it. Remember that PowerPoint slides add seconds to the talk.
  • Stay within your allotted time to assure that all presenters have equal time on the program and allow the audience the opportunity to ask questions.
  • Know what to omit if you start to go over your allotted time. Session moderators will hold you to the allotted time.
  • Presenters should be aware of those in the audience with disabilities. Review our access information for presenters.

APHA Presenter/Organizer/Moderator Policy:

  • Presenters must be individual members of APHA to present
  • Presenters, session organizers and moderators must register for the meeting (full or one-day).
  • All presenters must be registered by the Advance Registration Deadline
  • Speakers who fail to show up for their scheduled presentations without previously notifying the program planner of cancellation will not be permitted to present papers or posters at any APHA-sponsored meeting for two years following the "no-show".

Room Monitors
APHA hires room monitors who are responsible for double-checking the room set-up and the audiovisual equipment prior to the starting time of your session. They will also take an official count of attendance at the meeting and check that attendees have appropriate name badges. Because the monitors are assigned to several sessions at the same time, they are not able to remain in the room throughout the session. If there is a problem, you can find a room monitor in the hallway near your session room.