Oral Session Guidelines

Oral sessions provide an opportunity for several speakers to present their findings/papers in a formal setting.

Individual abstracts are grouped with abstracts focusing on a similar topic to create an hour and a half session. Presenters can determine the amount of time allocated for their presentation by viewing their session in the Online Program. Be sure to limit the presentation to the time allotted.

Speaker's Corner
There is a Speaker's Corner associated with each abstract. You can find basic information about your presentation and do the following:

  • Add, delete and change author/presenter information
  • Withdraw your presentation (Deadline Aug. 15)
  • Upload your PowerPoint presentation (Deadline Nov. 14) 

Upload PowerPoint Presentations
Using PowerPoint is recommended for all oral presentations. Presentations must be uploaded to the Speaker's Corner. 

To alleviate any on-site problems, presentations are pre-loaded onto session computers so individual presentations begin with a click of the mouse. Instructions on uploading your presentation.

Upload Handouts
Presenters can also upload handouts in PowerPoint or PDF in the Speaker's Corner
. Handouts will become a permanent part of the Online Program.

Printed papers and materials for your presentation should be sent ahead to your hotel, addressed to your attention and labeled "Hold for Arrival" or brought with you. Do not send any materials directly to the Convention Center.

Audiovisual Information
LCD projectors, computers and microphone are included in each scientific session room. 

If you need additional AV equipment complete the AV order form. Internet access is not available in the meeting rooms. If internet is required for your presentation, email Natalie Sorkin.

If your presentation has embedded video or sound, please notify Donna Wright so a sound patch or speakers can be requested. Videos used in presentations should be captioned to ensure access to people with disabilities. 

What to do Onsite
Follow these steps when beginning your presentation.

Presentation Tips

  • Detailed instructions on how to use PowerPoint can be found on the Microsoft site.  
  • Give an opening statement to acquaint the audience with the nature and purpose of the research.
  • Discuss the same material as reported in the abstract.
  • Rehearse your presentation beforehand, timing it. Remember that PowerPoint slides add seconds to the talk.
  • Stay within your allotted time to ensure that all presenters have equal time on the program and allow the audience the opportunity to ask questions.
  • Know what to omit if you start to go over your allotted time. Session moderators will hold you to the allotted time.
  • Presenters should be aware of those in the audience with disabilities. Review our access information for presenters.

Room Monitors
APHA hires room monitors who are responsible for double-checking the room set-up and the audiovisual equipment prior to the start time of your session. Because the monitors are assigned to several sessions at the same time, they are not able to remain in the room throughout the session. If there is a problem, you can find a room monitor in the hallway near your session room.