What to do in the Meeting Room

LCD projectors and PC computers will be provided in each oral scientific session meeting room. The computers will be pre-loaded with the latest version of the Microsoft Office, PowerPoint, Adobe Acrobat, Windows Media Player, RealTime, and QuickTime. Only the presentations scheduled to take place in that specific meeting room will be loaded on the computer.

Personal laptops are not permitted. All meeting rooms will be pre-set to accommodate the voice and PowerPoint recording system.  

• Report to your scientific session meeting room 20 minutes prior to the start of the session.
• Check the session computer to make sure your presentation was properly uploaded.
• If the moderator does not show up, the first presenter on the agenda should introduce himself/herself and begin the session.
• The default computer screen on the scientific session computer will provide instructions on how to begin the PowerPoint presentation and audio recording.
• There are several important messages found on the default computer screen:
  
  • Opening your presentation: Locate your name and the title of your presentation, and click on it to select it.
  • Disclosure Statement: Read aloud the disclosure statement provided regarding financial conflicts of interest or sources of financial support. This statement is a requirement for ACCME accreditation purposes.
  • Use of the microphone: Speak into the microphones and repeat questions from the audience prior to responding to questions.
  • Use the mouse to point the cursor to particular areas of your slide (all cursor movements will be recorded along with your presentation)
• Keep to your allotted time! Be mindful of fellow presenters.

Exiting and Restarting Recording: Upon the completion of a presentation and the question and answer session, close the PowerPoint application to stop the PowerPoint and audio recording. In order to record questions and answers, it is important that you do not exit your PowerPoint presentation until the Q & A has ended and you are ready for the next speaker to begin. If you accidentally close PowerPoint during the presentation, click on the “resume” button to return to your slide presentation.