How it Works in Advance

Before beginning to create your presentation, view your session and abstract online to make sure you are clear as to the time allotted for your presentation.

  • Create your presentations in a PowerPoint format. Tips for creating a presentation using PowerPoint. If you are using materials in your presentation (pictures, charts, graphs, etc.) that are not original work, remember to cite the original source. If you are drawing heavily on another source, it is incumbent on you to seek permission from the original source to use the material.
  • Upload your PowerPoint presentation to the APHA system FREE OF CHARGE by November 3. Presentations should be 35 MB or less to upload in advance. Larger presentations should be uploaded on site in the Speaker Ready Room AT THE LOCATION WHERE YOU PRESENT at least 16 hours in advance of your session.
    • Personal laptops are not permitted. All meeting rooms will be pre-set to accommodate the voice and PowerPoint recording system.
    • Audio Files: If your PowerPoint Presentation has EMBEDDED audio or video files with .avi, .wmv, .wma, .mov, .mpeg, .mp3 file extensions it can be uploaded online. If your presentation has embedded audio, please notify APHA in advance so that speakers and sound path can be arranged.
    • Video Files: If your presentation includes a video file in a DVD format, test the video prior to the conference using Windows Media Player. If the DVD plays successfully in Media Player, it will play on the meeting room PCs. If it does not play on Media Player, DVD playing software or a DVD player is required as an additional piece of equipment that will need to be requested in advance for an extra cost. DVD playing software will not be installed on any of the Speaker Ready or meeting room PCs.
  • Permission to Record: During the upload process, you will be asked for permission to record your presentation. Please read the information provided before granting permission to record. NOTE: Presentations must be uploaded in advance in order to use the LCD projector, even if presenters do not want their presentations to be recorded.
  • Save a copy of your presentation in a portable format (CD or USB/Flash Drive) to bring with you to the Annual Meeting in the event of technical difficulties.
  • Roundtable and Poster scientific sessions will not be recorded.

     

    How it Works Onsite
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