Upload your Presentation in Advance

Before beginning to create your presentation, view your session and abstract online to make sure you are clear as to the time allotted for your presentation. Note that your abstract is part of a larger session so be sure to note the time of your abstract and not just the session.

Create your presentations in PowerPoint
If you are using materials in your presentation (pictures, charts, graphs, video, etc.) that are not original work, remember to cite the original source. If you are drawing heavily on another source, it is incumbent on you to seek permission from the original source to use the material. Be sure your presentation is accessible for all attendees. See our guidelines for accessible presentations.

Upload your presentation in the Speaker's Corner. 
A direct link to your personal Speaker's Corner can be found in your acceptance letter.

• Presentations should be 35 MB or less to upload in advance. Larger presentations should be uploaded on site in the Speaker Ready Room AT THE LOCATION WHERE YOU PRESENT at least 16 hours in advance of your session.
• Audio Files: If your PowerPoint Presentation has EMBEDDED audio or video files with .avi, .wmv, .wma, .mov, .mpeg, .mp3 file extensions, it can be uploaded online. If your presentation has embedded audio, please notify APHA in advance so that speakers and sound patch can be arranged.
• Video Files: If your presentation includes a video file in a DVD format, test the video prior to the conference using Windows Media Player. If the DVD plays successfully in Media Player, it will play on the meeting room PCs. If it does not play on Media Player, DVD playing software or a DVD player is required as an additional piece of equipment that will need to be requested in advance for an extra cost. Please notify APHA in advance so that the DVD player can be arranged. DVD playing software will not be installed on any of the Speaker Ready or meeting room PCs. Videos used in presentations should be captioned.

• Permission to Record: During the upload process, you will be asked for permission to record your presentation. Please read the information provided before granting permission to record. NOTE: Presentations must be uploaded in advance even if presenters do not want their presentations to be recorded.

Create a Copy
Save a copy of your presentation in a portable format (CD or USB/Flash Drive) to bring with you to the Annual Meeting in the event of technical difficulties.