Step 1: Name/Address
Fill in all information as requested. Be sure to include your telephone, fax and e-mail address. Confirmations will be sent via e-mail or fax. Members may access APHA’s online membership directory to verify and correct your mailing address. Be sure to indicate your abstract ID # [ Retrieve your abstract ID and Password ] if you are a Scientific/Poster Session Presenter to be eligible for discounted E-ssentialLearning fees and to receive your Program Participant ribbon with your badge.
Step 2: Accessibility
APHA is committed to making the Annual Meeting accessible for the widest range of people possible. In order for APHA to anticipate individual needs we ask that you check the box indicated and attach a note with your specific request on the registration form (i.e., alternative formats, interpreters, ALD). Most requests regarding access needs can be accommodated if received prior to September 25, 2008.
Accessibility Guides with information on restaurant accessibility, taxi services, sightseeing attractions, accessibility of meeting sites, resources on equipment rental and repair are available. Contact access@apha.org for more informaton.
Step 3: Membership
To take advantage of the discounted member registration fees, your APHA membership must be current through October 31, 2008. If your membership expires prior to this date, please use the Annual Meeting registration form to renew your membership. Non-members can become a member of APHA and register for the Annual Meeting at the APHA member rate—all for the same price as the non-member registration fee! It pays to join! International members please note, an additional $40 fee will be charged for postage and handling for the American Journal of Public Health.
All members can select an APHA Section or Special Primary Interest Group (SPIG) with which they would like to be affiliated. Please indicate a Section or SPIG choice on the registration form. Your Section affiliation will be printed on your name badge.
Step 4: Registration Fees
Your Annual Meeting registration entitles you to full access to the Annual Meeting, including A Night of Entertainment with Sarah Jones, scientific sessions, poster sessions, the Public Health Expo, Public Health CareerMart, Electronic Information Center, the Mix & Mingle Lounge (with free wireless access!) and more. Name badges will be checked at all sessions and events. There will be a $20 badge replacment fee for lost or forgotten badges. No meals are included in the price of registration.
More than 900 scientific sessions are scheduled during the course of the APHA Annual Meeting, prohibiting pre-registration for individual sessions. Plan to arrive at your sessions early. Seats are available on a first-come, first-served basis.
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Verification of student status must be attached to your form if you submit by mail or fax. Students must be enrolled full time (a minimum of 9 credit hours or equivalent) in a college or university, actively pursuing a degree. If you register online, you must submit verification of student status from the Registrar’s office by fax or email within 7 days of registering to (703) 631-6288 or apharegistration@jspargo.com. Student ID’s are not accepted as proof of status. Note: Part-time students, post-doctoral candidates and others who do not meet the above requirements may be eligible for the discounted Special Health Worker category. |
Step 5. E-ssentialLearning - Online Session Presentation Recordings
Scientific session voice and PowerPoint presentations will be recorded and uploaded to the APHA web site, providing access to hundreds of individual session presentations that Annual Meeting registrants may have missed. Annual Meeting attendees can receive full access to these expanded sessions by registering for E-ssentialLearning.
Discounted fees of $40 for Annual Meeting session presenters, $65 for APHA members (who are not session presenters), and $120 for non-members are in effect for anyone registering for the full APHA Annual Meeting by the September 22nd pre-registration deadline. Presenters must provide their abstract ID number [Retrieve your abstract ID and Password] on the registration form. Log-in information and access to these E-ssentialLearning sessions will be provided to registrants following the Annual Meeting. Note: E-ssentialLearning package requires a high speed internet connection (128kbps) such as DSL or cable modem.
Presenters are required to upload their PowerPoint presentations in advance of the meeting—for details please see “E-ssential Steps”.
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Session organizers, moderators, presiders, facilitators and presenters are required to pay the appropriate registration fee (either full conference or for the day of their presentation). One-day registration is only available on site. APHA Policy stipulates that all presenters must be individual members of APHA to have the privilege of presenting their paper at this meeting. |
Exhibitors cannot use the Registration Form to register. Instructions and a special exhibitor online registration form will be provided to exhibitors on July 7.
Step 6: Non-Public Health Guest
Guest registration is intended for family members and guests not actively involved in public health, and is limited to one guest per registrant. Guest registrants may not present papers, earn continuing education credits, or access Public Health CareerMart, E-ssentialLearning, or Electronic Information Center. Only first and last names will be printed on guest badges. Guest name badges will be mailed with the primary registrant’s badge.
Step 7: Continuing Education Units
Indicate the type(s) of CE desired and the fee. Online evaluations for each session attended are required and must be completed no later than December 10, 2008. Registration for CEUs must be completed no later than 12 noon on October 29.
Step 8: APHA Learning Institutes
Eighteen pre-convention APHA Learning Institutes (LIs) are being offered on Saturday, October 25, and Sunday, October 26. For detailed information regarding course descriptions, faculty, learning objectives and more, visit the Education Program Web page.
APHA Learning Institutes must have a minimum of 25 participants registered by September 22, 2008 or the institute may be cancelled. If cancelled, registrants will be contacted and given to opportunity to choose another LI or receive a full refund.
Step 9: Ticketed Food Functions
Tickets must be purchased in advance for all Section/Caucus food functions. Select event, indicate number of tickets to be purchased and total all ticket fees. Tickets are non-refundable and will be mailed with your badge.
Step 10: A Night of Entertainment with Sarah Jones
Join your friends and colleagues for an informative, entertaining examination of the challenges facing Public Health and Healthcare in our modern, multicultural society. One FREE ticket is included with meeting registration. This event is scheduled for Sunday, October 26, from 6:30 pm – 7:30 pm. RSVP must be indicated on the registration form.
Step 11: Help Us Help Them
In addition to providing quality education and networking, it is APHA’s goal to give back to the local community. Help make a significant impact this year and donate $10 to Casa Familiar. For more information, visit www.casafamiliar.org.
Step 12: Payment Summary
Indicate amounts for all categories that you have selected and total fees, including membership if applicable.
Step 13: Payment Information
APHA accepts American Express, MasterCard and VISA as well as checks drawn on US banks in US dollars. APHA may charge the correct amount if different from the total payment. Advance registration forms will NOT be processed without full payment.
If paying by credit card, you may fax the completed form to (703) 631-6288 or register online. The online Registration form uses the latest security protocols to enable secure submission of credit card information.
If registering by mail, make checks payable to American Public Health Association. Payment must accompany registration form—do not send payment separately.
- Important: Online Registration is strongly encouraged. Registrations can also be faxed or mailed—do not do both or you will be charged twice.
- Please keep a copy of the registration form for your files.
- APHA is unable to acknowledge receipt of faxed/mailed forms. Confirmations will be sent within 5 business days.
- Exhibitors cannot use the registration form to register. Instructions and a special exhibitor online registration form will be provided to exhibitors on July 1.
- Purchase orders and/or training vouchers are not accepted. Registration by phone is not accepted.
- Substitutions are permitted with a $60 transfer fee and written authorization from the original reistrant. If registrant is a member, substitute must also be a member (same member type) or pay to become a member.